How to Optimise Company Expenses Before the End of the Accounting Year in Bulgaria
Optimising company expenses before the end of the accounting year in Bulgaria means reviewing, analysing, and automating your processes. Digital solutions like ood.bg help you manage costs more efficiently and meet legal requirements.
What types of expenses can be optimised before the year-end in Bulgaria?
The most commonly optimised expenses are materials, external services, administrative, transport, and inventory costs. Review all expense documents – invoices, protocols, and warehouse transactions – to determine which costs can be reduced or postponed.
Example:
| Category | 2023 Expense (BGN) | Possible Reduction (%) | New Expense (BGN) |
|---|---|---|---|
| Materials | 30,000 | 10% | 27,000 |
| External services | 20,000 | 15% | 17,000 |
| Transport | 8,000 | 5% | 7,600 |
Total potential savings for the year: 3,400 BGN by reviewing and optimising main expense categories.
What are the steps for effective expense control and reduction?
Effective control requires a systematic review of all expenses by category, trend analysis, and applying measures to reduce or optimise costs. Digital tools enable automated data collection and analysis.
Steps:
- Gather all expense documents for the year (invoices, protocols, warehouse operations).
- Classify expenses by category and supplier.
- Use ood.bg's turnover and VAT reports to analyse the largest expense items.
- Review supplier contracts and look for opportunities to negotiate better terms.
- Implement automation for recurring expenses via ood.bg (e.g. automatic document issuance and delivery).
Example: If your company has a monthly external services expense of 2,000 BGN, negotiation and optimisation could reduce this by 10% (200 BGN per month, or 2,400 BGN annually).
How can ood.bg help track and analyse expenses?
ood.bg provides detailed expense tracking through document scanning, automatic categorisation, and reporting by item, supplier, user, and warehouse. This supports analysis and decision-making for optimisation.
ood.bg features:
- Scanning and automatic recognition of expense documents
- Categorisation by type, supplier, and project
- Monthly VAT and turnover reports
- AI assistant D.O.B.I. for expense analysis and forecasting
Example:
| Month | Materials Expense (BGN) | Services Expense (BGN) |
|---|---|---|
| January | 2,500 | 1,800 |
| February | 2,700 | 1,900 |
| March | 2,400 | 1,700 |
ood.bg automatically generates reports and alerts for anomalies or unusual expenses. See more about ood.bg's AI features.
What documents and reports are required for expense optimisation?
You need all primary expense documents (invoices, protocols, warehouse transactions), as well as monthly VAT and turnover reports. Documents must be sequentially numbered and comply with the Bulgarian VAT Act (source: nra.bg).
Required documents and reports:
- Invoices and protocols with a 10-digit number, no gaps
- Warehouse operations (write-offs, inventory)
- Monthly VAT return (справка-декларация) by the 14th of the following month
- Turnover reports by item, supplier, and warehouse
Example:
| Document | Requirement |
|---|---|
| Invoice | 10-digit number, no gaps |
| Protocol | Sequential numbering |
| Warehouse write-off | Detailed description |
ood.bg supports automatic numbering, partner verification, and report generation for accounting and audit needs.
How can automation by DOBG Ltd. (DOBG.eu) support expense optimisation?
Automation solutions from DOBG Ltd. enable integration between ood.bg and other systems (ERP, CRM, warehouse systems), as well as automated expense workflows. This reduces the risk of errors and saves time on document entry and processing.
Examples of automation:
- Integrating ood.bg with an ERP system for automatic transfer of expense documents and inventory data
- Automatic recognition and categorisation of scanned expense documents, eliminating manual entry
- API integration for automatic submission of expense reports to auditors or accountants
These solutions can be implemented via DOBG.eu, ensuring greater efficiency and transparency in managing company expenses.